5 Tools Everyone in The Medical Staffing Industry Everyone Should Use

The medical staffing industry can be complex, and confusing. If your medical staffing agency is looking for relief amidst all the chaos, here are three tools that will help simplify things in your office. All of these tools are designed to help save the maximum amount of time, energy, and money within the medical staffing industry.

Before we jump into this, let’s clarify that this post is sponsored in no shape or form, and all of these tools are regularly used by our staffing agency and we genuinely get a lot of value out of them.


It used to take hours for employers to post jobs on every single online job board. Now with ZipRecruiter you only need one account and they distribute your job posting to the most frequently visited 100+ job sites. ZipRecruiter was designed with efficiency in mind, and will help any medical staffing agency keep their edge. Essentially, they are the middle man. They do the dirty work for you.  


  • Option to boost traffic
  • Unlimited candidates on any plan
  • Mobile optimized pages
  • Resume database alerts
  • New candidate alerts
  • Saves employers time, energy, and money
  • Simple, easy to use interface
  • Posts jobs to the most frequently visited 100+ job pages

If you’re not already convinced, you can visit their site and try out a free trial.



HelloSign is a website that helps companies fill out, and sign documents quickly, and smoothly. The best part about it is that it works seamlessly with apps you already use, like Google. Hellosign is great for a Medical Staffing agency because you are able to onboard employees 5x faster than previous onboarding methods. That means no more faxing back and forth, or scanning. Not only that, but “each document has a comprehensive log of each party’s name, email address, IP address and a record of the day and time of all activity that occurred,” making an audit run much smoother.


  • Google integration
  • Helps you obtain approvals faster
  • Bank level security
  • Onboard new hires faster
  • Execute agreements faster
  • Flexible workflow
  • Saves you a lot of time


A Good CPA

A CPA or a “Certified Personal accountant,” acts as an advisor to individuals, businesses, financial institutions, and nonprofits on a wide range of financial matters. CPA’s aren’t an average tax preparer. They can help with auditing, advice on developing effective accounting systems, help diversify investments, and more. CPA’s are great because they help give you a clearer guideline on how to get things going or done. This is perfect for people in the medical staffing industry who are too busy to focus the attention needed to properly maintain their finances.


  • Can improve your credit rating
  • Manages an audit
  • Helps sort out multiple sources of income (easier for the taxpayer)
  • Saves time
  • Saves money

A Great Funding Company

A flexible, modern funding company is essential for a medical staffing agency. They make it possible for a medical staffing agency to pay out their staff weekly while only collecting payments from the medical organization every 30, 60, or even 90 days.

If your company hasn’t considered hiring a funding company, but is almost always in a financial pinch, this could be just the solution it needs.


  • More flexibility
  • More working capital
  • Less out of pocket expenses


StafferLink helps agencies track and manage credentials needed for a medical professional candidate. This includes things like: licenses, degrees, certifications, and other documentations needed for a medical staffing agency to stay up to date.


  • Helps companies stay up to date
  • Thorough registrant profiling
  • Manages smaller, easy to miss details

Top Echelon

Top Echelon is an applicant tracking software that helps recruiters make a job placement quicker. This is a great piece of software to pair with ZipRecruiter, because ZipRecruiter will get the word out that there is a job opening, then Top Echelon will sort through all of the applicants and help find the best suited candidate for the position.


  • Another source to share job postings
  • Receive candidate resumes
  • Helps analyze resumes
  • Integrated email marketing